TROON CRUISING CLUB
Revision as approved by AGM 2020 (Further amendments July 2020, October 2020)
Alterations in force but requiring ratification at AGM 2021 will be added in italics
- Subscriptions and fees………………………………………………………page 1
- Health and Safety………………………………………………..…………..page 2
- Club berthing……………………………………………………..…………..page 2
- Lift out and in………………………………………………………………….page 4
- Club compound………………………………………………………………page 5
- Rubbish Disposal………………………………………………………….…page 6
- Security…………………………………………………………………….….page 6
- Landing Pontoon, Dinghies and drying out grid…………………………..page 7
- Dinghies tenders and members property stored within the compound……………………………………………………………………..page 7
10. Liabilities of members………………………………………………………..page 8
11. Troon Yacht Haven liaison…………………………………………… ……page 9
12. Membership Entitlement Matrix…………………………………………….page 10
13. Summary of key dates…………………………………………..… …..…..page 11
- SUBSCRIPTIONS AND FEES FOR THE CURRENT YEAR
Membership. (Fees must be paid within 21 days of the AGM).
(a) Full membership: £100 or as approved at AGM
(b) Associate Membership: £40 or as approved at AGM
(c) Joining fee (New members): £5.00 or as approved at AGM
Club Boat Charges. (Fees must be paid by 31st March).
(d) Berthing Rights fee (Per Boat): £100.00 or as approved at AGM
(e) Summer Storage surcharge: £12 per week (discount for up-front payment) or as approved at AGM. * This fee is payable in respect of boats stored ashore between lift in and lift out.
(f) Lift in / Lift out: Share of costs & overheads as agreed by council. (See s. 3 & 4.)
Mooring Fees (fees must be paid when notified).
(g) Deposit on mooring: £50 refundable against TYH mooring fee when mooring is taken up.
(h) Wall moorings and trots – advised when rate is confirmed by TYH.
(I) Island Pontoon – calculated when island pontoon rate is confirmed by TYH.
(j) Compound mooring – equal to wall mooring fee. This fee is payable in respect of boats stored ashore between lift in and lift out, except for boats allocated and paying for a pontoon berth.
(Amd 65th AGM 2020) ; (Amd Council July 2020)
- HEALTH AND SAFETY (Amd Council October 2020)
The Club has drawn up a number of Risk Assessments to assist in reducing the potential of members coming to harm while at the Club.
Members are required to conform to the mitigating measures in those risk assessments.
The mitigations listed in risk assessments are critical to reducing the identified risks to acceptable levels, and failure to conform is a breach of the club rules.
- CLUB BERTHING
Admission to Club berths and the berth waiting list shall be restricted to full members of the Club on the basis of one boat and one berth per member. All boats kept at the club, whether afloat or ashore, shall be liable for the appropriate mooring fee. (Amd Council July 2020)
When a boat is being changed, the outgoing boat may be allowed to remain on the hard for a limited period by arrangement with the appropriate convenor. . Boats sold afloat to a non-member should be removed from TCC moorings on transfer of ownership or as soon as is practically possible.
It is the responsibility of the member to consult with the Moorings Convenor before taking up any club berth or mooring and to ensure that it is suitable for his boat
Berths shall be allocated annually by the Moorings Convenor in accordance with the Club’s need to use berths efficiently.
Berth holders do not accrue rights to particular berths and may be required to move on reasonable notice at any time.
No arrangements may be made regarding occupancy of a berth in the absence of the allocated boat except via the Moorings Convenor and no sub-let of a berth or mooring shall be allowed
Where a boat is jointly owned, the senior partner must be nominated and will be considered responsible for meeting all payments and conditions of berthing, the junior partner must be a full member of the club.
When a joint boat ownership is terminated the Club berth shall be retained by the nominated senior partner. If the senior partner does not continue as a berth holder then the berth shall pass to the junior partner provided he has been two years in partnership
Owners allocated drying out berths may choose to be considered as remaining of the waiting list for non-tidal berthing.
Berth holders may use their boats for leisure or recreational purposes only. Use for any commercial purpose (e.g. hire, lease or charter) will be a violation of the terms of the Club’s lease and may result in forfeiture of the berth and the right to Club membership.
Club berths must not be used by visiting yachts at any time.
B. Allocation of club Berths to Members berthed in Troon Yacht Haven
The following is agreed between the Club and Troon Yacht Haven
Any new member with a boat currently berthed in TYH must be three years on the waiting list before being allocated a Club berth.
New boat owner members who move their boats to Troon and cannot be immediately allocated a club berth, shall berth with TYH until a Club berth becomes available.
C. Emergency Use of Troon Yacht Haven G/H Pontoons
The hammerhead berth at G/H may be used by Club members in emergency such as engine failure, dangerous weather conditions or insufficient depth of water at the allocated berth. Use for such as crew transfers, loading stores, maintenance work and dinghy mooring is excluded from this concession.
TYH must be advised if this facility is used. Marina charges will apply if the stay is unduly prolonged.
D. Wall moorings, trots and pontoons
Wall and trot berth holders are required to provide and maintain ground tackle and/or connection to risers to the standard set out in Figure 1.
Where two boats are berth together to a single riser, adequate fenders, breast ropes and springs shall be provided and maintained by the boat owners as in Figure 1.
Pontoon berth holders shall provide and maintain breast ropes, springs and fenders including fenders on the off side.
Members are required to maintain their craft in good and safe condition while on Club berths. Vessels abandoned or in dangerous condition may be moved or disposed of in accordance with the Liabilities of members rules below
All children under 14 years of age are required to wear a life jacket while in the club compound and on pontoons and gangways. Members bringing children onto Club premises shall be responsible for observance of this rule.
E. Club Pontoon.
All berths are allocated to members on an annual basis. Where changes are required, berth holders will be notified at the earliest opportunity.
Vacant berths will be allocated to members on the pontoon waiting list.
A ‘Vacant Berth’, is defined as an unoccupied berth that does not have a named member allocated to that berth. It does not include a berth that has been paid for and allocated to a member, and subsequently temporarily vacated, where that member clearly intends to return to it in the future.
To be accepted for, and to remain on the pontoon waiting list, a member must be a current wall/swing mooring holder and have been so for the previous 5 years.
A member may apply to be placed on the waiting list by writing to the moorings committee on a dated letter, once the above conditions have been achieved.
The waiting list will be updated on a regular basis.
When a pontoon berth becomes a ‘Vacant Berth’ the moorings committee will compare the characteristics of that berth to the requirements of each boat on the waiting list in turn, starting at the top. The ‘Vacant Berth’ will be offered to the owner of the highest placed suitable boat.
A member on the waiting list who twice refuses an offer of a suitable ‘Vacant Berth’ will be placed at the bottom of the waiting list, thereafter progressing back up the list in the normal manner.
A member who relinquishes their allocated mooring (pontoon, wall or swing) also forfeits any accrued rights. On applying for another berth they will be treated as a new member.
The above would also apply to any boat owner not returning their Berthing Rights/membership form in accordance with TCC constitution. (Amd 65th AGM 2020)
- LIFT OUT AND IN
The Club provides members with cranage and equipment for lift-out and into the water of their own boats which operation shall be the member’s responsibility. Members and other persons involved are required to comply with the Club’s Lift-in/out Procedure during lifting and placing of boats. Non-members are not permitted to assist in lift-out/lift-in activities for insurance reasons
Boat owners are required to assist with lifting and movement of other members’ boats in the course of the day’s operation.
Owners are required to provide cradles or trailers in fit condition to receive and support their boats. Where a cradle or trailer is found unfit or dangerous on lift-out, the boat shall be returned to the water for later movement at the owner’s arrangement and expense and the lift fee shall be charged.
Boat positions shall be allocated by the Compound Convenor and owners are required to comply with his directions.
All boats for lifting and storage by the Club will require to have masts lowered and adequately secured.
5. CLUB COMPOUND
Car parking must allow access to other vehicles, the dinghy cages, slipway, the workshop and the clubhouse. Long term parking should be towards the east end of the compound. The space immediately at the top of the ramp should be used for loading/unloading and then vacated to allow others the facility.
Where boat movements or other works require access, members must follow the Compound Convenor’s directions and/or notices indicating areas to be used or kept clear.
Any boat owner, who having previously requested and allocated a club organized crane lift, fails to take up the lift, or fails to give a minimum of 14 days’ notice prior to the intended date of the lift, that the crane lift is no longer required, will be subject to a charge equating to his or her share of the cost of the lift – i.e. the cost of the lift divided equally between the number of boats on the lift list 14 days prior to the intended date of the lift.
Members’ boats shall be stored and provided with electricity and water services for up to 26 weeks on terms agreed and notified annually. Boats stored in the compound beyond this period shall be liable for the summer storage surcharge. (Amd Council July 2020)
Portable containers for gas, petrol pyrotechnics and other flammable substances shall be removed from stored boats and the club premises within one week after lift out and may be returned immediately prior to lift in.
All boat owners are required to ensure that compound electrical and water supplied to their boats or equipment are turned off and disconnected before leaving.
Boat owners arranging for contractors to carry out work on their vessels especially shot blasting, etc. must inform the compound convenor and advise him of arrangements made with the contractor for the avoidance of damage to other boats and any environmental issues.
Boats lifted out by the Club will be returned to the water on the arranged lift-in date unless special provision in writing has been made with the Council for longer term storage or removal.
Boats lifted out by TYH or boats lifted out by other means and blocking access to other boats must be removed two weeks before the lift-in date.
Cradles and trailers should be removed when not in use but may be stored in the compound at the discretion of the compound convenor. Cradles, etc. must be dismantled and marked with the boat and/or owners’ names.
All applications for use of the Dancover (tent) are to be made in writing to the Council, copied to the Compound Convenor or designated assistant, and should detail dates required and the work to be carried out. Reference should be made to the document ‘Dantent – Document of Understanding’ prior to application for its use being made.
- Erecting and dismantling of the Dantent is a member’s self-help activity.
- Slipway Rules. No launching at slipway, except dinghies.
- Hoist/Tractor. Only to be operated under the authority of a Council Member.
6. RUBBISH DISPOSAL (In accordance with the Club’s Waste Management Policy)
Large and dangerous items such as batteries and scrap metal must be disposed of under licence. They must not be placed in club bins which are for domestic waste only.
Members are asked to take rubbish home rather than use the club bins
Members are reminded that it is illegal to dispose of waste overboard either in the open sea or within the harbour area.
The Yale type lock must be kept on at all times during the day, even if members are in the clubhouse.
(b) Main Gate
During the summer, the gate should be closed and held on the slip bolts after 6 pm except on race nights, on leaving, unless it is certain members remain on the premises. The gates must be locked after 20.00 hrs in summer and 17.00 hrs in winter (while boats are on the hard standing)
Boat owners must ensure that all ladders are taken down and security locked on leaving the compound.
- LANDING PONTOON, DINGHIES AND DRYING OUT GRID
Short term berthing of members boats (i.e. up to four hours) on the landing pontoon shall be in the following order of priority:
(a) Awaiting tidal access to drying out mooring or island pontoon berth. Loading or unloading
(b) Maintenance and repairs
(c) Overnight berthing between the hours of 7 pm and 9 am shall be allowed for boats awaiting early departure. Priority should be given to wall mooring boats.
Further extension of time must be arranged with the Moorings Convenor and longer term berthing shall be on the East side of the pontoon only. Boats must not be left unattended at any time except when awaiting tidal access to berths.
Members are reminded to use adequate offside fendering when on the landing pontoon to avoid damage from dinghies on the carousel.
Berthing for hard dinghies behind the pontoon or on the carousel and inflatable dinghy storage berths in the cages will be allocated by the Moorings Convenor – One dinghy per boat.
Dinghies may also be hauled up and stowed at the slip, keeping the centre of the slipway clear. All dinghies must display their register number.
All members wishing to use Troon cruising club facilities including drying grid and landing pontoon must not only be full members, but must have paid the berthing rights fee to be eligible. See table below.
- DINGHIES TENDERS AND MEMBERS PROPERTY STORED WITHIN THE COMPOUND.
Any member’s property stored within the clubhouse garage or compound shall be stored at the member’s sole risk. The club accepts no responsibility for loss or damage to member’s property.
All members’ property stored within the premises must display the boat and/or the owner’s name.
Abandoned and/or unmarked property shall be liable to disposal at the owner’s cost in terms of constitution article 7.2.2 and 7.2.3. Providing always that reasonable steps shall be taken to trace the owner of abandoned articles prior to disposal.
Articles shall be treated as abandoned and liable to disposal at the owners cost if
(a) Unmarked with a boat and/or owners name or
(b) If so marked if the property has not been removed following one month’s notice in writing by the Committee to the owner whether member or former member at his last known address as shown on the club register.
10. LIABILITIES OF MEMBERS
All fees and charges properly levied by the Club on members shall be recoverable by the Club as a debt due by the member notwithstanding resignation or expulsion for any reason. Such fees and charges shall be promptly paid to the club in terms of the constitution. A member shall be in default if sums due by him to the club remain unpaid for three months.
In the event of default the Club shall have a lien over the defaulting member or former member’s property stored on the Club’s premises or moored on a club mooring.
In exercise of the lien the Club shall be entitled to move a defaulting member’s property to any part of the Club’s or Troon Yacht Haven’s premises without liability to the defaulting member or former member for any loss or damage sustained to the property howsoever caused.
After one month’s notice in writing to the defaulting member at the member’s last known address as shown in the Club’s register of members the Club may proceed to sell the member’s property by auction or private bargain. On conclusion of a sale the Club shall remit to the defaulting member the proceeds of sale under deduction of the debts due and the properly incurred sale expenses.
In the event that the defaulting member’s property is unsaleable the club shall dispose of the property at the defaulting member’s expense.
Any shortfall on sale or expenses of disposal shall be payable by the defaulting member to the Club as a debt.
In exercise of its power of sale or disposal the Club shall act reasonably at all times.
In the event that a defaulting member cannot be traced any sums due to him following a sale shall be placed on bank deposit for a period of 5 years following the sale. If the defaulting member makes no claim within the 5 year period the sums on deposit with accrued interest shall become the property of the Club.
11. TROON YACHT HAVEN LIAISON
Club members are expressly forbidden from having any communication, verbal, electronic or written, with Troon Yacht Haven management or staff regarding any issue relating to any of the facilities or services provided by TYH to Troon Cruising Club other than in an emergency situation and a member of the Council must be informed as soon as possible.
All issues regarding TYH must be directed in writing to the Council who will take the matter up on member’s behalf through the appointed Marina Liaison Officers.
Under no circumstances shall an employee of TYH be personally remonstrated with or reprimanded by a member.
This will not apply to the purchase of any private service or contract entered into by the member with TYH or its franchise holders. In such a situation the member’s arrangements with TYH will be deemed wholly independent of TCC.
12. Membership Entitlement Matrix (Amd Council October 2020)
These rules are written to clarify membership status and are in no way made to discourage any member from helping one another during work parties, lift-in, lift-out or any other club activity where all membership categories are working together for the good of TCC.
Full Members and Associate Members can enjoy all the facilities of the club whilst in the company of any TCC berth holder.
|Serve on committee||Y||Y||Subject to election or co-option|
|Mooring facilities||Y||Allocated by moorings convenor|
|Dingy storage ashore||Y|
|Dingy carousel||Y||Allocated by moorings convenor subject to availability|
|Dingy slipway, trailer& winch||Y||(a)||(a)||(a ) Assisting berth holder|
|Drying Grid||Y||(a)||(a)||(a) Assisting berth holder. TYH berth-holder require prior approval from TYH|
|Workshop & tools||Y||(a)||(a)||(a) Working with TCC berth-holder and instructions|
|Landing Pontoon||Y||(a)||(a)||(a) Accompanied by berth-holder|
|Dan tent||Y||Schedule with Compound convenor. Fee applies|
|Boat storage ashore||Y||Schedule with Compound convenor. Fee applies|
|Hoist||Y||Subject to appropriate approval|
|Tractor||Y||Subject to appropriate approval|
|Power Washers||Y||Subject to appropriate approval|
|Cradle/ Trailer storage||Y|
13. SUMMARY OF KEY DATES in the club calendar.
November 30th: End of Financial Year (as per constitutional change AGM 2019 McClure/Pellenkoft)
January 10 : Latest date for berthing requests
Latest date for AGM : First Wednesday in February
Latest date for notice of AGM : 28 days prior to AGM
Latest date for notice of motion to AGM : 14 days prior to AGM
Latest date for AGM agenda to membership : 7 days prior to AGM
Latest date for payment of membership subscriptions : 21 days after AGM
Latest date for payment of berthing fees : March 31
Latest date for appeal against expulsion : 7 days after
REVIEWED AND APPROVED, AGM 2020
this edition. 25/10/2020 J. Palmer